Minutes of
Present: Cllrs.
Burns (Chairman), Hird,
Mason, Salrein, and Whitworth;
In attendance: The Clerk.
Apologies: District Cllr. Camacho.
1.
Declarations of interest (if any) re this meeting; signing of
Declarations Book; changes to be updated on Register of Members Interests.
There were no declarations of interest.
2.
Minutes of the Parish Council Meeting of 25th March
and 20th April 2010
The Minutes for the above mentioned meetings were circulated to all councillors prior to this meeting and taken as read.
The Minutes for
the above meetings were accepted as
a fair record. The Chairman signed and
dated the Minutes. Copies of the Minutes were made available for the Village
Hall Notice Board.
3.
Public Questions or Statements: see attached conditions
There were no questions or statements.
4.
Matters Arising from the Minutes of 25th March
and 20th April 2010 if not on this Agenda
Item 7, pg 213: parish Councillors reports:
Footpath No 1. The Clerk has sent a copy
of the Definitive Map Footpath No. 1 detail showing the route through the farm
buildings area, and as yet, has not had a reply. Cllr. Mason offered to take a copy of the map
and discuss the matter with the landowner, reporting to the next meeting.
5.
Finance Matters
a) Bank balances, including receipts as at 19th April 2010
(if available)
The Clerk
presented the bank balances as at 31st March 2010. The statement
includes a schedule of commitments and payments. (Appendix 1). The Clerk indicated a new style of monthly finance
report is being prepared, and should be ready for the May meeting.
Resolved
Clerk to reconfirm with Burton Regeneration
Group the Parish Councils holding of £3334 for BRG to use for the new sports
pavilion. (It was noted NYCC Craven Area Committee is one source of grants for
such a project.)
Following an enquiry by Craven Wanderers if
it would be possible to have two teams using the Recreation Field football
pitch, it was
Resolved
To maintain Craven Wanders pitch hire fees
at £5 per match.
b) Payments of budgeted and non budgeted items
Resolved
To authorise
payments on behalf of the Parish Council as per Appendix 1.
c) Annual Accounts for year ended 31.3.10: Finance Committee recommendations prior
to internal audit.
The draft Accounts, together with
supporting documents, including a basic income analysis for the Recreation
Field, were circulated to the councillors prior to the meeting. There were no questions. The Finance
Committee recommend the draft accounts be forwarded to the internal auditor.
Resolved
To forward the draft accounts for the year
ended 31st March 2010 to the internal auditor for review 5th-17th
May inclusive.
d) Risk Assessments (physical and Financial):
Finance Committee recommendations.
Resolved
Cllr Whitworth and the Clerk to review the
risk assessment format in order to clarify its presentation; Clerk to report to
the May meeting.
6.
Reports
There
were no reports from the County, and District Councillors, the Woodland Trust, Village
Hall Committee, YLCA representative (the Clerk), Joint Access and Rights of Way
Committee, and the Clerk.
Parish
Councillors:
Cllr. Salrein
offered to make a copy available of documentation relating to the access to the
Lychgate from the Village Green.
Cllr.
Whitworth reported her researches in to Very Old and Separate Churchayrd
matters have confirmed the Parish Council is responsible for contacting
relatives of those buried in the VOSC, should there be any faulty headstones
(there appears to be no graves record); there appears to be no record of the
Lychgate being a listed structure (the Church and the surrounding walls are
listed), although she will continue her researches to further confirm the
matter.
Bentham
Common Lands Charity:
Cllr. Mason reported she has not yet had a response from the Charity Commission
to her written enquiry.
7.
Recreation Field
a) Play Area
Maintenance: new swing seats, weekly inspections, annual safety inspection
Two new flats seats
have arrived; they will be installed together with new cradle swing seats,
which will be ordered shortly.
Resolved
To book the annual
inspection, to be accompanied by councillors.
8.
Craven District Council
a)
Planning Matters: discharge of conditions for permissions 15/2009/9459 and 9460
(Low Threaber Ingleton,
Resolved
There
were no comments.
9.
a) street light replacement programme: NYCC condition report; estimated
costs.
The street light at Hill House (edge of
Village Green) has been recommended for replacement, as the control box is
faulty. The light is on a bracket
attached to a United Utililties pole; UU no longer allows lights to be attached
to their power supply poles, therefore a separate lighting column (and supply)
will have to be made at the site. The
lighting column itself will be about £1,350; the new power supply price is not
yet available. In the light of this, the
latest total light replacement, the Clerk advised the Council should be
considering a formal light replacement programme, as the lighting stock is over
25 years old, and has already sought advice regarding costs; the details were
not yet available, but should be available for the May meeting.
b) North
consultation: call for
responses by 28th May 2010
The document is being
circulated; the Clerk summarised most activities appear
to be on the east side of
the county.
10.
Correspondence: there was no urgent correspondence.
11.
Items to be included by Clerk in press
release re the meeting:
Resolved: the
submit a short report about the Annual parish Meeting.
12.
Date, time and venue of next monthly Parish
Council Meeting
Resolved
The next meeting to be held on Thursday 27th
May 2010 in the Village Hall.
Cllr. Burns noted that three councillors
have been returned unopposed in the local council elections: herself (Cllr.
Burns), Cllrs Mason and Salrein. Cllr Burns thanked Cllr Whitworth for her hard
work and very much regretted Cllr Whitworth would no longer be serving on the
Parish Council after 6th May 2010.
Resolved
To advertise the four vacancies arising from the parish council
elections as soon as possible.
The meeting closed at 9.40pm
Signed
. Dated
.
Appendix 1
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Bank Balances, Commitments and Payments for April
2010 |
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NatWest Current Account at
31.03.10 |
300.00 |
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NatWest Business Reserve
Account at 31.03.10 |
11,036.44 |
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Receipts interest & pitch fees 31.45
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NatWest Bonus Saver Account
at 31.03.10 |
7,210.96 |
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Receipts interest & bonus 14.90 |
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18,547.40 |
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Unpresented cheques |
715.26 |
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17,832.14 |
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Commitments at 19th April
2010 |
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Contingency Fund |
500.00 |
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Donation to Village Shop
Association (re |
600.00 |
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Loan to Village Shop
Association (re |
900.00 |
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Play Equipment (2006/7:£900;
2009/10: £919) |
1,819.00 |
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Street Lighting replacements
(from 2006/7, 2009/10 budget / precept) |
2,000.00 |
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Burton Regeneration Group
set aside in 2005/6, 2006/7 |
3,334.00 |
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VOSCY Lych Gate Restoration
(200 +500); safety notice 150; memorial inspections 600 |
1,450.00 |
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c/f from 2007-8 budget:
travel 50; |
50.00 |
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c/f 2009/10 budget: Minute
book binding 50; parish plan 100; sundries |
150.00 |
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Clerk's Retirement Gratuity
& pension provision starting 2007/8 |
1,649.00 |
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Village Transport Needs
Survey grant money |
202.00 |
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Budget remaining at 23.04.09: approx. inc unspent items |
11,511.00 |
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23,065.00 |
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Cash at Bank 31.3.11 |
-4,517.60 |
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Add: |
First tranche annual precept |
5,250.00 |
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732.40 |
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Parish Council - Payments
April 2010 |
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1501 |
02.04.10 |
E.On (street lighting
1.01.10 - 31.03.10)) |
159.55 |
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1505 |
22.04.10 |
Playdale Playgrounds Ltd
(swing seats) |
119.59 |
|
1506 |
22.04.10 |
S Gregory (April salary 20
hrs @ £8.545/hr + underpayment 2009-10) |
214.42 |
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493.56 |
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NB |
Commitments for 2010-11 not
yet updated to take account of |
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over/underspends during
2009-20010. |
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