Minutes
Thursday 30th
July 2009 in the Village Hall
Present: Cllrs.
Burns (Chairman), Handley,
Mason, and Salrein, and Whitworth; District Cllr. Barrington, two members of
public.
In attendance: The Clerk.
Apologies: Cllr. Hird, and District
Cllr. Camacho.
1.
Declarations of interest (if any) re this meeting; signing of
Declarations Book; changes to be updated on Register of Members’ Interests
There were no declarations of interest.
2.
Minutes of the Parish Council Meeting of 2nd July
2009 and Annual Parish Council Meeting of 29th May 2009.
The Minutes for the meetings above mentioned were circulated to all councillors prior to this meeting and taken as read.
The Minutes for
the above meetings were accepted as a fair record. The Chairman signed and dated the Minutes.
Copies of the Minutes were made available for the Village Hall Notice Board.
3.
Public Questions or Statements: There were none.
4.
Matters Arising from the Minutes above, if not on this
Agenda
Item 6c and 6d (page 149): The revised insurance
policy requires careful scrutiny, particularly with regard to: play area (re
time stipulation for repairs, etc), public liability for events (section 1 part
A, no. 6) needs clarification; items insured to be updated to include the War
Memorial; gates and fences are uninsured, etc.
The risk assessment also requires further scrutiny to ensure it complies
with the insurance policy requirements.
The Financial Standing Orders require amendment vis. the Financial
Officer discussing matters with the Finance Committee. Receipts and payments to
be checked quarterly by member of Finance Committee.
Cllr Whitworth undertook to fully review the insurance
policy, risk assessments and Financial Standing Orders, making a written report
for the September meeting.
5.
Police matters
There was no report.
6.
Finance Matters
a)
Bank
balances as at 19th July 2009
The Clerk
presented the bank balances as at 19th April 2009 with a schedule
of commitments and payments.
(Appendix 1).
b)
Payments
of budgeted and non budgeted items
Resolved
To authorise payments on
behalf of the Parish Council as per Appendix 1
7.
Reports
County, District and Parish Councillors
District Cllr. Barrington reported the
Village Shop has had its application for a grant toward the shop front
renovation approved.
The electoral cycle review concluded the
current cycle of elections would remain.
The Overview and Scrutiny Committee has
ceased to pay for CCTV monitoring, as CCTV is monitored in
The waste collection review is indicating a
two-weekly collection for general waste is likely, but only after re-cycling is
increased, which is, in its turn, being reviewed.
Planning permission for a skate park at
Bentham has been approved.
The Area Forum, manned by representatives
from the police, Health Trust, etc, was poorly attended by the public.
There were no reports from the Parish
Councillors.
Clerk, YLCA: no reports.
Woodland Trust: no report.
Village Hall Committee
Cllr. Salrein reported the sound system
installed in 2008 is finally working; it was used during this meeting.
Joint Access and Rights of Way Committee: no report.
Bentham Common Lands Charity
There will be a Bentham Town Council
meeting on Monday 3rd August; Cllr Mason will ask Mr Wills to call a
meeting, noting it is six months since the last meeting.
8.
Recreation Field
a) Play Area Maintenance:
Resolved
To monitor the surfaces, whilst getting
formal quotes for the safety matting recommended in the recent annual inspection.
b) Charges: for use of Field and
Portacabin
Craven Wanderers requested a review of the
charges for using the Recreation Field. Resolved
The charge for Craven Wanders to remain at
£5.00 per match as agreed in the April 2009 meeting.
c) Burton Community Sports: discussion re
maintenance schedule
The Chairman expressed her concerns
regarding the all-weather pitch’s condition; although the Clerk has contacted
Burton Community Sports on several occasions this year regarding the pitch and
surrounding area maintenance, there has not yet been a reply indicating whether
there is a maintenance programme, and if so, if it is in progress.
Resolved
Clerk to contact BCS again, requesting a
site meeting to discuss the on-going maintenance. Clerk also to check if the Lease requires
full insurance by BCS for the pitch and users.
8.30pm Cllr
9.
Tree Maintenance
a) Report re
The Clerk attended a site meeting with the tree maintenance
contractor;
two to three years, as they are near the end of their
lives, and could be replaced with something like variegated maple trees. On the Village Green the cherry tree on the
west side needs to be cut back from the telegraph wires; the contractor thought
this might regenerate the tree for a few more years, although its sparse leaf
cover indicates it, too, is nearing the end of its life. In the Very Old and
Separate Churchyard, a poplar-type tree requires height reduction, to prevent
high winds ‘whipping’ it over.
A quote of £260 for the
b) Maintenance Schedule for above areas,
including budget.
Resolved
To accept the work quotation for all areas, total
£335.00; to apply for Conservation Area permission to carry out work on the
trees on the Village Green and Very Old and Separate Churchyard.
10.
Posts at entrance to
The Clerk reported four or five wooden posts along the
grassed area’s edge need replacing.
Resolved
To enquire of Hothersall’s (original contractor) and
Hunter the cost of supplying and installing replacement wooden posts on the
It was commented a further wooden post may be required
on the Recreation Field parking area edge, as there is a fairly wide gap
between the two new locking posts and the adjacent existing wooden posts;
however, it may be necessary to leave the gap for emergency services access.
11.
Very Old and Separate Churchyard
National Association of Local Councils advice re
access through Harris Garth.
The Clerk reported the NALC, summarising statute and
common law, has offered general advice regarding access through the Harris
Garth garden, from the Village Green, in an email of 16th July 2009.
Resolved
To leave the matter of access in abeyance for the time
being.
12.
Craven District Council
a) Planning Matters:
15/2009/9828 freestanding advance sign (resubmission of
15/2008/8787)
Resolved
The council is happy to support this
application, but is surprised it has been submitted as a new application,
rather than as an amendment to a previous application.
b) Craven housing: vacancies at Reid House,
Ingleton, waiting list
applications invited for Grassington, Sutton-in-Craven
and Barnoldswick
The vacancies are noted, and will be put on the Council’s
notice board.
c) Waste Collection consultation – CDC meetings
11th and 18th August 2009
The district council meeting dates are noted.
d) Licensing Authorities Review of Statement of
Principles – draft copies on www.cravendc.gov.uk
; comments invited to proposed changes by 19/10/09.
The proposed changes are noted; there were no comments
made.
13.
There was no county council business.
14.
Correspondence
Recreation Field Play Area grass cutting: following email correspondence with the
grass cutting contractor, in which it was requested strimming grass not be
taken right up to play equipment posts, as per inspection recommendation, it
was
Resolved
To decline the offer to hand cut grass around the play
equipment posts.
Waste Collection Management: the district council Waste Management officer
requests attending a parish council meeting during either September or October.
15. Items
to be included by Clerk in press release re the meeting
Clerk to write short report for local newspapers.
16.
Date, time and venue of next monthly Parish
Council Meeting
The next meeting will be on Thursday 24th
September at 7.30pm in the Village Hall.
Before the meeting closed, the two members
of public requested the parish council approach the Environment Agency to do a
risk assessment of Bog Beck flood plain, as the water can rise over one metre
during heavy rain conditions, which may threaten the houses fronting Bog Beck.
This may be of increasing concern, as heavy rains will increase with climate
change predicted by the various central agencies.
Resolved
To find the appropriate contact details at
the Environment Agency, and forward the request.
Meeting ended at
9.10pm.
Signed………………………………..... Dated……………
Appendix 1
|
Bank Balances,
Commitments and Payments for July 2009 |
|
|
|
|
|
NatWest Current Account at
17.07.09 |
300.00 |
|
NatWest Business Reserve
Account at 17.07.09 |
10,493.48 |
|
NatWest Bonus Saver Account
at 31.03.09 |
7,150.72 |
|
|
17,944.20 |
|
Less: Unpresented cheques |
382.24 |
|
|
17,561.96 |
|
Commitments at 19th July
2009 |
|
|
Contingency Fund |
2,000.00 |
|
Very Old & Separate
Churchyard Lych Gate Restoration (200+500) |
700.00 |
|
VOSCY Safety Notice |
150.00 |
|
VOSCY memorial safety
inspections |
600.00 |
|
Burton Regeneration Group
set aside in 2005/6, 2006/7 |
3,334.00 |
|
Carried Forward from 2006/7
budget/precept: |
|
|
Play Equipment |
900.00 |
|
Street Lighting renewals |
1,000.00 |
|
Carried Forward from 2007/8
budget/precept |
|
|
Firework Event |
100.00 |
|
Travel |
50.00 |
|
Carried Forward from 2008/9
budget/precept: |
|
|
Street Light Maintenance re-sched for 2009-10 |
580.00 |
|
Street Light renewals |
1,000.00 |
|
Minute Book Binding |
50.00 |
|
Parish Plan Expenses |
100.00 |
|
Clerk's Retirement Gratuity
& pension provision starting 2007/8 |
836.00 |
|
Village Transport Needs
Survey grant money |
202.00 |
|
2009-10 Budget
remaining at 02.07.09: approx. inc
unspent items |
7,539.45 |
|
|
19,141.45 |
|
|
|
|
Cash at Bank 31.03.10 |
-1,579.49 |
|
Add: 2nd tranche precept |
5,250.00 |
|
|
|
|
Cash at Bank 31.03.10 |
3,670.51 |
|
|
|
|
Parish Council - Payments
July 2009 |
|
|
1460 |
95.00 |
|
1461 Wicksteed Leisure Ltd
(re annual inspection) |
81.65 |
|
1462 HRS Enterprises -
maintenance, various |
668.81 |
|
1463 E.On (street lighting
1.4.09 - 30.06.09) |
159.55 |
|
1464 S Gregory (re petty
cash) |
25.00 |
|
1465 S Gregory (salary,
July 09, 20 hrs @ £8.436/hr) |
168.72 |
|
1466 Society of Local
Council Clerks re book (CA-B) |
56.60 |
|
1467 E.On (portacabin
electric supply Jun/Jly 09) |
16.30 |
|
|
1,271.63 |
|
Precept
2009 - 20 = £10,500 |
2009-10 |
Exp. to |
|
|
Budget |
Date |
|
Utilities:
electricity for street lights |
700 |
320 |
|
Maintenance |
|
|
|
Street
Lights |
400 |
135 |
|
Seats |
230 |
210 |
|
|
540 |
228 |
|
Xmas Tree
for Village Green |
210 |
0 |
|
Maint.
VOSCY(280) incl memorials (250) |
324 |
88 |
|
Renewals:
Street Lights |
1,000 |
0 |
|
Subscriptions |
230 |
48 |
|
Insurance
(excl. portacabin) |
685 |
690 |
|
Hire of
Village Hall |
140 |
0 |
|
Elections |
0 |
0 |
|
Sundries
(incl. war memorial maint £50) |
200 |
57 |
|
Additional
items: |
0 |
0 |
|
Annual
Audit (external & internal) |
320 |
200 |
|
S/137 (max
£5.64/elector: 500 electors = £2,820) |
500 |
0 |
|
donations
to village organisations, inc Shop |
|
95 |
|
Donations
other than s137 |
|
0 |
|
2006/7 set
aside for Regeneration Group s19 LGA1976 |
|
0 |
|
Recreation
Field |
|
0 |
|
portacabin
water, electric |
230 |
340 |
|
portacabin
insurance |
0 |
0 |
|
Play Area
Equipment inspection, maint. |
1,000 |
92 |
|
Grass Cuts
on play area, verge, portacabin, rubbish, |
405 |
184 |
|
Summer
Grass Cutting |
150 |
0 |
|
Firework
event |
0 |
0 |
|
Administration
|
|
|
|
Petty Cash |
50 |
25 |
|
Training
fees |
|
0 |
|
Travel |
|
0 |
|
Telephone |
50 |
21 |
|
Print |
280 |
0 |
|
Computer
Services @£115/qrtr net |
460 |
132 |
|
Clerk's
Salary 220hrs x £8.436/hr + ann. leave) |
1,892 |
670 |
|
Clerks Use
of home, heat, light @ £3.00/week |
156 |
42 |
|
Clerk's
use of home: file storage @ £ 4/week |
208 |
56 |
|
Clerk's
Gratuity part, total payable after 9.11.2012 |
813 |
0 |
|
Minutes
Binding |
0 |
0 |
|
Parish
Plan Expenses |
0 |
0 |
|
|
11,173 |
3,634 |