Minutes
Burton-in-Lonsdale Parish Council
Finance Committee
Tuesday 19th May 2009,7.30pm,
Bleaberry House,
Present: Cllrs.
Burns (Chairman), Handley
In attendance: The Clerk.
Apologies: Cllr. Whitworth.
1. Declarations
of interest (if any)
re this meeting; signing of Declarations Book; changes to be updated on
Register of Members’ Interests
There were no declarations of interest.
2. Appointment of Chairman for the meeting.
Cllr. Burns was appointed Chair for the
meeting.
3. Annual Accounts 2008-9 Review:
a) Committee’s review of accounts and
procedures
The Clerk presented the Annual Accounts (appendix
1) also presented to the Internal Auditor.
Resolved
To continue scrutiny of payments on a
monthly basis: Clerk to draw up a list of payments, together with cheques ready
for payment; list and supporting invoices to be submitted to a Finance
Committee member prior to monthly meeting for scrutiny.
Resolved
To present a budget monitoring sheet
together with the finance sheet (monthly bank balances, commitments and
payments) to councillors to assist regulation of payments and monitoring of
expenditure vs. budget.
b) Results of internal audit
Clerk reported the internal audit completed
on 19th May 2009; the internal auditor was happy with the Accounts
as presented; his report will be
submitted via email. He indicated there
would be an increase in fees (the internal audit fees have remained at £150
since 2002).
c) Auditor’s recommendations (if any)
To ensure the annual financial risk
assessment, along with the usual risk assessment is carried out. The Clerk had indicated these would take
place during May/June.
d) Recommendations for full council (if
any)
·
To
conduct a financial risk assessment exercise
·
To
review budget and payments on a monthly basis, using the report produced by the
Clerk.
5. Date, time and venue of
next monthly Parish Council Meeting
The monthly Parish Council meeting will be
on Thursday 28th May 2009.
The meeting closed at 8.15pm
Signed
……………………………………….. Dated……………...
Appendix 1
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Receipts and Payments |
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Year Ended 31st March 2009 |
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31.03.08 |
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31.03.09 |
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Receipts |
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11,500.00 |
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Precept |
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10,500.00 |
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390.11 |
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Bank Interest |
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256.45 |
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25.00 |
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Sundry Income |
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594.03 |
1 |
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0.00 |
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Grants |
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0.00 |
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133.09 |
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Insurance Refunds |
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0.00 |
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0.00 |
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Hire Fees |
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0.00 |
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0.00 |
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Miscellaneous |
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0.00 |
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535.81 |
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VAT Received |
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339.86 |
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12,584.01 |
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Total Income |
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11,690.34 |
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Payments |
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3,331.68 |
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Administration |
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2,965.12 |
2 |
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1,000.00 |
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Section 137 Payments |
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900.00 |
3 |
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759.75 |
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Utilities excl Rec Field |
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777.21 |
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981.26 |
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Street Lights Maintenance |
0.00 |
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1,694.25 |
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Maintenance |
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1,010.79 |
4 |
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529.39 |
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Rec Field committee |
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762.25 |
5 |
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255.50 |
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Subscriptions |
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424.50 |
6 |
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624.75 |
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Insurances |
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646.83 |
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150.00 |
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Room Hire |
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150.00 |
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285.00 |
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Audit Fees |
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285.00 |
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1,667.00 |
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Donations |
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75.00 |
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59.75 |
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Sundries |
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200.00 |
7 |
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0.00 |
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Miscellaneous |
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760.50 |
8 |
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25.00 |
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Petty Cash |
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25.00 |
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339.86 |
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VAT Paid |
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370.51 |
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11,703.19 |
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Total Expenditure |
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9,352.71 |
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Cumulative Fund Balance |
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10,196.17 |
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Balance brought forward |
11,076.99 |
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12,584.01 |
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Add total receipts |
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11,690.34 |
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22,780.18 |
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22,767.33 |
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11,703.19 |
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Less total payments |
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9,352.71 |
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11,076.99 |
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Balance carried forward |
13,414.62 |
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Appendix 1 / cont’d
cont’d / Appendix 1
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Bank Accounts Reconciliation
for the year ended 31st March 2009 |
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Balance brought forward: |
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Current Account |
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1.4.08 |
300.00 |
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Business Reserve A/c |
1.4.08 |
5,819.69 |
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Bonus Saver Account |
1.4.08 |
7,026.32 |
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O/S cheques |
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1.4.08 |
-2,069.02 |
11,076.99 |
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Add: |
Receipts |
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11,690.34 |
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11,690.34 |
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22,767.33 |
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Payments |
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April-June |
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3,346.29 |
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July Sept |
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1679.05 |
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Oct - Dec |
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1,190.88 |
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Jan - Mar |
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3,136.49 |
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9,352.71 |
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balance c/f |
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13,414.62 |
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Bank Reconciliation at 31st
March 2009 |
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Business Reserve a/c |
6,758.82 |
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Bonus Saver a/c |
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7,150.72 |
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Current a/c |
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435.00 |
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14,344.54 |
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Less o/s cheques |
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-929.92 |
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13,414.62 |
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The above statement represents
fairly the financial position of the authority as at 31st March 2009 and
reflects its income and expenditure during the year