Minutes of
held on Thursday 23rd
April 2009, immediately following the Annual Parish Meeting, in the Village
Hall
Present: Cllrs.
Burns (Chairman), Hird,
Mason, Salrein and Whitworth; District Cllr
In attendance: The Clerk.
Apologies: Cllr. Handley, Dist. Cllr. Camacho.
1.
Co-option of Parish Councillor; declaration of acceptance of office.
There were no nominations. Agreed to defer
to May meeting, following re-advertising in the Burtonian and on notice board
2.
Declarations of interest (if any) re this meeting; signing of
Declarations Book; changes to be updated on Register of Members’ Interests
There were no declarations of interest.
3.
Minutes of the Parish Council Meeting of 26th
March 2009
The Minutes for the above meeting were circulated to all councillors prior to this meeting and taken as read.
The Minutes for
the meeting of 26th March 2009 were accepted as a fair record. The Chairman signed and dated the Minutes.
Copies of the Minutes were made available for the Village Hall Notice Board.
4.
Public Questions or Statements: see attached conditions
There were no questions or statements.
5.
Matters Arising from the Minutes of 26th March
2009, if not on this Agenda
Item 8, page 124) Woodland Trust: enquiry
as to policy of cut wood disposal: Clerk reported there had been no response to
her enquiry. Agreed to follow up.
6.
Finance Matters
a) Bank balances as at 19th April 2009
The Clerk
presented the bank balances as at 19th April 2009 with a schedule of
commitments and payments. (Appendix 1).
The Clerk indicated this was not a complete statement as the previous
year’s over- and under-spends had not been incorporated. A more complete
picture will be available in May.
b) Payments of budgeted and non budgeted items
Resolved
To authorise
payments on behalf of the Parish Council as per Appendix 1
c) Annual accounts, internal audit
The Clerk will prepare the annual accounts
for internal audit on Monday 11th May, after which a Finance
Committee meeting will be called to review the internal auditor’s report.
Cllr Whitworth indicated she would be able
to attend a financial training seminar, if it was within a reasonable distance
from
Resolved
To make an allowance of up to £100 plus
travel available for financial training.
7.
Reports
Clerk (incl. Employment Act 2008 re grievance procedures),
YLCA
The Clerk reported the new procedures
regarding settlement of grievances; YLCA: nothing to report.
Woodland Trust: see Matters Arising
Bentham Common Lands Charity: After a short discussion, during which it
was established no confirmation has been received from BCLC Secretary as to the
official appointment of Cllr mason as a Trustee, representing Burton in
Lonsdale parish Council interests it was
Resolved
Following Cllr Mason’s consultation with
Mr. B Wills, a fellow trustee, the parish council is to write to the BCLC
Chairman requesting sight of the BCLC Minutes from 1985 onward; to seek
confirmation of Cllr Mason’s appointment as the Parish Council’s representative
to and as Trustee of the Charity.
8.
Recreation Field
a) Play Area Maintenance: safety matting
prices, funding sources
Following the Recreation Committee’s
meeting on 15th April, where two suppliers’ safety matting prices of
between £3,000 and £5,000 were discussed, it was agreed to begin a grant
funding application process.
The re-painting of the slide and main gates
has been completed.
Resolved
Clerk to arrange for annual inspection, to
be accompanied by Recreation committee.
Following receipt of an unusually high
electricity supply bill for the portacabin, the Clerk attempted to establish
reasons for the heavy usage for the period 1st January to 31st
March. Following the ceiling collapse in the kitchen area, a dehumidifier was
used to assist drying out; this
together with a heavy duty hot water heater (for showers) is most likely to
have increased the charges significantly.
It was agreed the IAFC action was done with its own and other portacabin
users in mind, and therefore the cost would be spread across the users as per
the agreed proportions set out in September 2008 (Minutes, page 82).
Resolved
To send bills for utilities usage to
portacabin users, covering costs from September 2008 to March 2009.
b) Hot Air Balloon Flight Vouchers
Clerk to confirm with Virgin Balloons use
of vouchers.
9.
Craven District Council
a) Planning Matters
Application
15/2009/9399:
Resolved
The councillors had no objections to the
plans as presented.
b) Consultation: draft supplementary
planning guidance on rural live/work units: responses by 1st May
2009.
Councillors agreed to review the document
and submit any comments to the Clerk for forwarding to Craven District Council.
c) Planning Training: Town/Parish
Councillors & Clerks: proposed seminars
Councillors
expressed an interest; however, time and place may limit the attendance, as
councillors have work commitments, etc.
10.
North Yorkshire
Local Involvement Network (LINk) becomes active.
This was noted by councillors.
11.
Correspondence
The Village Shop Association (VSA) has
written requesting a funding contribution toward the proposed shop front
canopy; the parish council’s support is necessary as it will demonstrate
support for the project and enable further funding applications to be made to
other sources.
A lengthy discussion ensued, during which
various points concerning the shop’s layout, viability, product range, village
support etc., were raised. It was noted grants and donations for the current
financial year (2009-10) have already been decided.
Resolved
To write a letter of support to the VSA,
highlighting previous financial support, and suggesting a formal application be
made during the October/November period, during which all village
organisations’ funding applications are considered for inclusion in the annual
budget making process.
12. Items
to be included by Clerk in press release re the meeting
Resolved
To report the Annual parish meeting and the
monthly meeting items of interest.
13.
Date, time and venue of next monthly Parish
Council Meeting
The next meeting to be held on Thursday 28th
May, 2009, following the Annual Parish Council Meeting, in the Village Hall.
The meeting closed at 9.42pm
Signed…………………………….. Date………………….
Appendix 1
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Bank Balances, Commitments and Payments for April 2009 |
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NatWest Current Account at
31.03.09 |
435.00 |
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NatWest Business Reserve
Account at 31.03.09 |
6,758.82 |
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NatWest Bonus Saver Account
at 31.03.09 |
7,150.72 |
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14,344.54 |
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Less |
Unpresented cheques |
25.00 |
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14,319.54 |
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Commitments at 19th April
2009 |
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Play Equipment (from 2006/7
budget / precept) |
900.00 |
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Street Lighting replacements
(from 2006/7 budget / precept) |
1,000.00 |
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Contingency Fund |
2,000.00 |
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c/f from 2007-8 budget /
precept Firework
Event |
100.00 |
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c/f from 2007-8 budget Travel |
50.00 |
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Burton Regeneration Group
set aside in 2005/6, 2006/7 |
3,334.00 |
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Very Old & Separate
Churchyard Lych Gate Restoration (200 +500) |
700.00 |
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VOSCY Safety Notice |
150.00 |
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VOSCY memorial safety
inspections |
600.00 |
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Clerk's Retirement Gratuity
& pension provision starting 2007/8 |
418.00 |
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Village Transport Needs
Survey grant money |
202.00 |
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Budget remaining at 23.04.09: approx. inc unspent items |
11,000.00 |
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20,454.00 |
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Cash at Bank 31.03.10 |
-6,134.46 |
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Add: |
First tranche annual precept |
5,250.00 |
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-884.46 |
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Parish Council - Payments
April 2009 |
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1443 |
23.04.09 |
J Pearson (re Rec Field bin
rota) |
40.00 |
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1444 |
23.04.09 |
E.On (street lighting 1st
Jan to 31 March 2009) |
159.55 |
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1445 |
23.04.09 |
E.On (portacabin utilities
actual to 25.03.09) |
249.35 |
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1446 |
23.04.09 |
S Gregory (clerks salary @
£8.436/hr, April 2009) |
169.20 |
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618.10 |
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NB |
Commitments for 2009-10 not
yet updated to take account of |
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over/under spends during
2008-2009. |
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